Copyright © 2019 Emily Olivia Photography, Australia

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PRIVACY POLICY

WEBSITE PRIVACY POLICY

 

The policy: this privacy policy is for this website; www.emilyolivia.co.uk and governs the privacy of its visitors. It explains how we comply with the EU’s GDPR (general data protection regulation) legislation and the DPA (data protection act).

 

This policy will explain areas of this website that may affect your privacy and personal details, how we process, collect, manage and store those details and how your rights under the GDPR and DPA are adhered to.

This website complies with the DAP (data protection act 1998) and the DDPR (general data protection regulation).

CONTACTING EMILY OLIVIA PHOTOGRAPHY

This website, www.emilyolivia.co.uk, collects private user data using the contact forms found on all pages of www.emilyolivia.co.uk, which generates emails sent to: emilyoliviaphotography@hotmail.com

The data from these forms is emailed to the address listed above and also stored on the website server, in most cases dating back to when each form was created. The website server is accessible by Emily Strawson.

By completing our contact forms, you agree to Emily Strawson or her associates contacting you about Emily Olivia Photography photography’s services.

You will not be added to any mailing lists and will only be contacted by Emily Strawson personally in relation to your enquiry. Your personal details will not be added to any client or studio management software, will not be used for any marketing purposes nor will they be passed onto any third parties. They will only be stored in the email generated by this contact form which will be filed in the email account for Emily Olivia Photography which is hosted by hotmail and which can only be accessed by Emily Strawson. If you wish to request for any email(s) containing your personal information to be deleted, please email emilyoliviaphotography@hotmail.com

EMAIL MARKETING

Emily Olivia Photography does not engage in email marketing specific to our services. Your personal details will not be used for any such marketing purposes nor will they be passed onto any third parties.

CLIENT GALLERIES

Emily Olivia Photography creates a client gallery for each client to whom photos are delivered as part of the services contracted. Emily Olivia Photography’s client galleries are externally hosted by Pixiset. Their privacy policy can be found here: https://pixiset.com/privacy

To visit an Emily Olivia Photography client gallery you will be required to enter personal data (namely your email address) and a password. Your personal data (email address) will be stored within Pixiset’s system, on their servers and will be used to email you only with information relevant to the client gallery you have accessed e.g. to inform you of a discount offer on gallery purchases.

Only Emily Strawson will have access to your personal data (email address) stored on Pixisets’s system on behalf of Emily Olivia Photography .

It will only be used as detailed above, will not be used for any other marketing purposes and will not be passed onto any third parties. Pixiset’s technical support team will have the means to access to your personal data (email address) but will never access or share this data other than by request from Emily Olivia Photography.

By logging into an Emily Olivia  Photography gallery you are agreeing to opt in to receive relevant, gallery-specific emails as described above. Emails are automated so if you do not wish to receive such emails it is advised that you do not log into any Emily Olivia Photography client galleries.

If you wish to request for your personal data (email address) to be deleted from Pixiset’s servers, please emailemilyoliviaphotography@hotmail.com

EXTERNAL WEBSITE LIKS AND 3RD PARTIES

Although we only look to include quality, safe and relevant external links, users are advised to adopt a policy of caution before clicking any external web links mentioned throughout this website.

We can not guarantee or verify the contents of any externally linked website despite our best efforts. Users should therefore note that they click on external links at their own risk and we cannot be held liable for any damages or implications caused by visiting any external links mentioned.

CLIENT DATA HELD ON FILE

We take care over the processes around looking after personal data stored on our physical systems. Emily Olivia Photography holds the following personal data of clients:

1. names

2. addresses

3. phone numbers

4. email addresses

Within soft copy and sometimes hard copy contracts as well as soft copy wedding client ‘wedding information form’ and ‘wedding questionnaire’ documents. Soft copy contracts and wedding information and questionnaire forms are safely stored within our password protected computers and iphone  and backed up to external hard drives.

Client photos are safely stored within our password protected computers and backed up to external hard drives.

CLIENTS AND WEDDING GUESTS CAPTURED IN PHOTOS

Under GDPR legislation, a photograph may in some instances constitute a form of personal data where they can be processed to allow “the unique identification or authentication of a natural person”. Emily Olivia Photography will never photograph an individual as a means of unique identification or authentication unless consensually contracted to do so. Guests at weddings appear in photos taken by Emily Olivia Photography as a part of the visual recording of the event in photos. Guests captured in portraits or in group photos do so as part of the event and their rights are protected by Emily Olivia Photography as detailed in this privacy policy.

In terms of explicit GDPR compliance, wedding clients and guests are photographed within the parameters of GDPR legislation on the basis of ‘legitimate interests’. The taking of photographs of wedding guests when viewed as a form of processing personal data is necessary for the legitimate interests of Emily Olivia Photography as a photography business unless there is a good reason to protect a given individual’s personal data which overrides those legitimate interests.

Operating within the parameters of legitimate interests as laid out in GDPR legislation, the disproportionate effort involved in providing privacy policy information to all wedding guests at the event and the degree to which it would distract us from performing our job renders it infeasible to do. Wedding clients are therefore requested in their contract to direct their guests to read this privacy policy in advance of the event and to advise them to contact us in advance with any concerns around the processing of their personal data, namely being photographed.

SOCIAL MEDIA POLICY AND USAGE

We adopt a safe and responsible social media policy. While we may have official profiles on social media platforms, users are advised to verify the authenticity of such profiles before engaging with, or sharing information with such profiles. We will never ask for personal details on social media platforms. Users are advised to conduct themselves appropriately when engaging with us on social media.

DISPLAY OF IMAGES

We may display any photographs to promote Emily Olivia Photography on the Emily Olivia Photography website and blog, on social media, on wedding blogs, on wedding photography related websites, in exhibitions, in advertising, brochures, magazine articles and other such material, providing that the images used are used lawfully and without damage to Emily Olivia Photography’s client(s). The rights of the people captured in these photographs are protected by Emily Olivia Photography as detailed in this privacy policy.

COMMENTS

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

COOKIES

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

EMBEDDED CONTENT FROM OTHER WEBSITES

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

RIGHTS TO YOUR DATA

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Visitor comments may be checked through an automated spam detection service.